Setting Reminders in Notion Explained

Struggling with too many tasks and deadlines? Notion’s reminders can help. This guide will show you how to set reminders that keep you on track, adjust them as needed, and work better with your team. Let’s make task management easier together.

How to Set Up Reminders in Notion

Setting up reminders in Notion is possible in two main ways, ensuring you stay ahead of your tasks and deadlines:

• In-Line on a Page
• Within a Database

Setting Reminders In-Line on a Page

1. Choose Your Spot: Navigate to any page or note where you want to set a reminder.
2. Type /remind: Start typing /remind and select the “Remind” option from the dropdown menu.
3. Set the Date and Time: Pick the date and time when you want to be reminded. You can be as specific as “Tomorrow at 9 AM” or as general as “Next Week.”
4. Customize (Optional): Add a personal touch by customizing the reminder with a note or additional context.

Adding Reminders in a Notion Database

1. Access Your Database: Open the database where you manage tasks or projects.
2. Add a Date Column (if needed): Ensure there’s a “Date” column in your database. If not, add one by clicking “+ Add a Property” and selecting “Date.”
3. Set the Reminder: Click on the date field for a specific entry, set the date and time, and then choose “Remind” to specify when you’d like to be notified.
4. Personalize Your Task: You can further personalize the reminder by adding details in the task’s description or comments.

Editing Reminder Times and Dates

Changes in plans are inevitable. To edit a reminder:

1. Access the Reminder: Navigate to the page or database entry where the reminder is set.
2. Open the Reminder: Click on the reminder date or the date property of the database entry.
3. Adjust the Details: Change the date and time as needed. You can also edit any notes or details you’ve added to the reminder.
4. Save the Changes: Confirm your adjustments, and the reminder will be updated automatically.

Assigning Reminders to Team Members

For team projects, assigning reminders ensures everyone knows their responsibilities:

1. Choose the Task: In a shared database, select the task that needs a reminder for a team member.
2. Set or Edit the Reminder: If it’s a new reminder, follow the steps to set one. To assign an existing reminder, simply open the task.
3. Mention the Team Member: In the task’s comments or description, mention the team member using the “@” symbol followed by their name. This will notify them of the task and its reminder.
4. Communicate the Expectation: Make sure to communicate with the team member to ensure they’re aware of the reminder and what it entails.

By actively managing and modifying reminders, you can adapt to changes and keep your team aligned on tasks and deadlines. This proactive approach prevents tasks from slipping through the cracks and helps maintain productivity.

Notifications and Alerts for Notion Reminders

Ensuring you and your team receive timely notifications is key to acting on Notion reminders effectively. Here’s how to manage notifications:

Desktop and Mobile Notifications

To never miss a reminder, adjust your notification settings:

1. Access Settings: On your desktop or mobile app, go to your settings or profile.
2. Find Notifications: Look for the “Notifications” section to customize your preferences.
3. Customize Alerts: Choose how and when you want to receive reminders, such as through push notifications on your device or in-app alerts.

Email Alerts for Reminders

For those who prefer email notifications or need an additional reminder:

1. Enable Email Notifications: In the same notifications settings, ensure email alerts are turned on for reminders.
2. Check Your Email Settings: Make sure your email is correctly linked to your Notion account and that emails from Notion aren’t going to spam.

Can You Set Recurring Reminders in Notion?

Setting recurring reminders directly within Notion is currently a limitation, as Notion does not offer a native feature for creating reminders that automatically repeat at set intervals, like daily, weekly, or monthly. However, there are workarounds to manage recurring tasks:

1. Manual Duplication: For tasks that recur at regular intervals, you can manually duplicate the task or reminder for each occurrence. While this isn’t automated, it’s a straightforward way to keep track of recurring tasks.
2. Third-Party Integrations: Utilize automation platforms like Zapier to create recurring reminders. You can set up a “Zap” that automatically creates a new task in Notion at specified intervals, effectively serving as a recurring reminder. This requires some setup and possibly a Zapier subscription, depending on your usage.
3. Calendar Integration: Some users integrate Notion with their digital calendar (Google Calendar, for example) where they set recurring events. They then link back to their Notion pages from the calendar event, combining the recurring functionality of the calendar with the organizational power of Notion.